VHFMS - Facility Management
System
VHFMS, the facility management system developed by VHSoft, is an effective
means for facilities and building maintenance departments
and organizations on space planning and maintenance.
It helps facility managers, space planners and plant
maintenance professionals to manage and access as-built
records at ease, avoiding lengthy infrastructure downtime,
as well as improving operational efficiencies and
reducing risk.
VHFMS (Facility Management System) is a customizable and
scalable system that possesses the capability to track
occupancies, expenses, costs, relocation of equipment
and personnel, as well as to determine space usage
and perform analysis. The System is also equipped
with VHSoft's two advanced CAD applications, VHDrawings
(a Drawing Management module) and VHInterior (a Pattern/Furniture
& Space Recognition module), to ensure every change
made on a drawing is simultaneously reflected in the
System.
VHFMS Core Modules:
 Space Management
Barcode / RFID Application
Properties' Operational and Financial Management
Furniture & Equipment Management
Administration Module
Enquiry/Reporting
Module
Location Summary with Map/Building Graphic
Presentation
Works Order Management
Space Management
Historical snapshots of space usage
and documentation for internal chargeback - VHFMS
(Facility Management System) helps to review
department growth and changes through archived department
occupancy plans stored in the System
whereby its' repository maintains copies of all CAD
drawings along with their revision history.
Barcode / RFID application
VHFMS (Facility Management System) applies RFID or barcode to
identify and track every "Check In" or "Check
Out" of assets in all premises of an organization
which helps to reduce the cost of inventory management
and enable Customer Relationship Management (CRM)
scenarios. The system simplifies the maintenance management
process, also increases efficiency and accuracy, as
assets are given unique item numbers and stored in
the database along with other relevant information
such as condition, depreciation, location, user, etc.
Asset information is recorded and stored thus provides
a complete transaction history of each item. Assets
can also be moved from location to location.
Properties' Operational and Financial
Management
Link property abstracts, lease abstracts,
options, and ticklers to the source documents - VHFMS (Facility Management System)
allows users to refer back to the
original text of lease agreements, or hand off documents
with a few mouse clicks. This keeps
suite and chargeback plans on file to support invoices
of space and prorated costs.
Move Management
Ensure integrity of CAD drawings
- Every move generates a whole range of trial plans
and large moves frequently occur
in staged phases. VHFMS (Facility Management System) can track the complex chain
of alternatives by having architects
work on structural changes to CAD drawings (such as
adding or removing walls). Once
architects have finalized plans, they can simply load
them and then synchronize them with VHFMS.
Strategic Master Planning
Keep track of stacking and blocking
alternatives generated by strategic master planning
trials - VHFMS (Facility Management System) facilitates users
to collaborate with outside architects and develop
design scenarios while maintaining
the integrity of as-built drawings and facilities
data. It allows architects to access CAD drawing
remotely over the Web and then synchronize the changes
when the projects are completed.
Web Deployments and Remote Drawing
Access
A centralized repository for CAD
drawings - To centralize information processing and
move towards Web-centric applications
is one of the effective solutions to solve the problem
of editing CAD drawings. VHFMS (Facility Management System) offers
a means of centrally managed drawings, while allowing
users to sign out for editing, even
at remote sites, using thick client tools that move
the processing load to the client
workstations processor.
Works Order Planning
With the support of handheld RFID
or barcode device, VHFMS (Facility Management System) is able to handle routine
health checking on assets and furniture, as well as
to create new works order with appropriate order items
which can be forwarded to contactors or consultants
immediately. Hence, contactors and consultants can
view the exact work location via the drawings management
module of VHFMS and obtain the accurate corresponding
works order information simultaneously.
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Benefits of VHFMS:
VHFMS (Facility Management System) can yield
an attractive Return On Investment (ROI) in the following
ways:
Add
document management features such as workflow rules,
access control, and change management
to CAD drawings and other facilities-related instruments
such as leases regulatory/compliance
documents, warranties, maintenance contracts and more.
Synchronize
data-driven facilities management CAD drawings with
architectural drawings, effectively
eliminating discrepancies between the as-built environment
and facilities management drawings.
Capture
history log of CAD drawings and document the life
cycle of buildings and assets to ensure accurate,
up-to-date information for decision-making.
Enable collaboration
between facilities management personnel and outside
architects and engineers.
Provide a formal
structure and index for easy searches in locating
facilities-related documents.
Other features:
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Pinpoint
vacant offices and workstations and provide
easy consolidation
Reduce
the complexity of office relocations, and get
relocated employees up and running faster
Design
for use by people with little or no computer
experience, saving on labor and training costs
Allow off-site management, eliminate the duplication
of space planning efforts at multiple sites
Allow
you to manage literally thousands of meetings
in hundreds of different conference rooms around
the world
Enhance
planning and make better decisions, such as
when to expand or lease new space
Streamline
and simplify the entire moving process
Boost efficiency
and productivity
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