VHTender - Tender Management System

Current Situation
Nowadays, large organizations usually have to handle multiple procurement needs by applying different kinds of information systems developed by various suppliers. Such process will become inevitably long and cumbersome in conventional tendering systems when the categories of products are not well sorted out.

How to improve?
In order to realize better cost savings and increase efficiency, replacing the manual paper-based tender procedures by electronic-facilitated system has become an essential element in process re-engineering. With a highly automated e-Tendering system, tender specification, advertising, tender aggregation as well as the evaluation and placing of the contract can be prepared at ease.

What can be done by e-Tendering System?

Why VHTender?

VHTender is an Electronic Tendering System (ETS) developed by VHSoft Technologies from best practices with the following key modules

Contract Registration
Central Knowledge Repository
Bid & Tender Management
Strategic Reporting
Request for Quotation
Administration

Equipped with a suite of integrated tools, VHTender help you to obtain more profitable contracts with:


Reduced Cost

Achieve economy of scale by aggregation of requirements:

Reduce cost
o Takeoff costs and errors with direct digitizer input
o Costs of participation for purchasers and vendor
o Fulfillment and rework costs
o Advertisement cost

Comprehensive analyzing tools
   Costs and markup are analyzed with details.

Reduce labour intensive tasks
   Works for receipt, recording and distribution of tender is greatly reduced.

Minimize paper trail
   Tendering exercises are electronic facilitated.

Less manual forms
   Filling on tender preparation and data re-entry upon receiving the tender are digitized.

Better communication & Administration
   Communication and administration processes are streamlined, achieving higher accuracy.

Increased Efficiency

Shorten procurement cycle
   Automated processes with tender analysis - allow users to allocate resources and time for other
   critical issues.

Automate tendering lifecycle
   Strict control from creation of a purchase requisition through to the award of contract, achieving
   total automation!

Budget template
   Historical data can be used for conducting budget preparation with templates to reduce manual
   input in tender-in data.

Cater tender changes
   Last minute tender changes are fully streamlined!

Faster response
   Questions and points of clarification during tender period can be managed at ease.

Remote office operation
   All authorized parties can access VHTender via a secured channel, making cross border tendering
   process possible.

Better communications
   The build-in alerting system reminds users critical issues and tasks that have been completed by    different teams.

Single point of access
   Both vendors and purchasers can do business efficiently in a convenient and user-friendly    manner

Improved Quality

Full progress tracking
   Visualize the status on each tendering process - reduce time for keeping track of status.

Streamlined workflow
   Faster drawing and document submission is achieved - improve the quality of information
   distribution.

Better integrity of information
   Provision of quality management of centralized repository facilitates instant access to both
   current and historical tender information.

Compare awarded tenders
   Different aspects of tenders e.g. shop size and locations, and value of each trade item are
   highlighted and compared.

Automatic rejection
   Suppliers that fail to meet tender specification will not be accepted by the system.